Narrative of Resolution:
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To authorize a renewal service order and entering into a service agreement with ClearGov, Inc. for their Budget Cycle Management (BCM) Cloud-Based Software Solution.
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $72,960.00 total ($24,320.00/year billed annually)
Are funds already budgeted? Yes
Specify Compliance with Procurement Procedures: Renewal Service Order received.
RESOLUTION INTRODUCED BY THE MANAGEMENT & BUDGET, CAPITAL PLANNING, AND BUDGET COMMITTEE TO AUTHORIZE A RENEWAL SERVICE ORDER AND ENTERING INTO A SERVICE AGREEMENT WITH CLEARGOV, INC. FOR THEIR BUDGET CYCLE MANAGEMENT (BCM) CLOUD-BASED SOFTWARE SOLUTION
WHEREAS, the Budget Office has utilized ClearGov since 2022 to produce and publish a constituent-friendly overview of the County budget documents on the County's web site; and
WHEREAS, the Budget Office is satisfied with the ClearGov BCM product and wishes to continue utilizing this solution; and
WHEREAS, the initial engagement with ClearGov, Inc. was able to be acquired and executed via Purchase Order; and
WHEREAS, now, ClearGov requires acceptance of their BCM Service Agreement Terms and Conditions.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized to sign a 3-year "Renewal Service Order" agreeing to the terms and conditions of the the ClearGov BCM Service Agreement covering an Initial Service Period of January 1, 2024 thru December 31, 2026 with ClearGov, Inc. at a cost not to exceed $72,960.00 ($24,320.00/year billed annually); and
BE IT FURTHER RESOLVED, after the Initial Service Period, the Service Period for any ClearGov Annual Subscription Services shall automatically renew for successive annual 1-year periods (each an "Annual Term"), for up to an additional 3-years, at a rate increase of 3% per annum, unless either Par...
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