Narrative of Resolution:
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To authorize a 5% increase to the 2022 contract extension for the lowest responsible bidder. This increase translates to $967 per event and when adding 5% to their total they would still be the low bidder when compared to the results in B-21-27.
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $967 per event
Are funds already budgeted? Yes
Specify Compliance with Procurement Procedures: B-21-27
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WHEREAS, Sullivan County regularly conducts Household Hazardous Waste (HHW) collection events to service the residents of the County; and
WHEREAS, Sullivan County Division of Public Works followed proper bidding procedures and that Tradebe Environmental Services, LLC, the lowest responsible bidder conforming to specifications, Bid No. B-21-27, was selected for the 2021 program year HHW contract; with a cost approximated at $19,340.00 per Event in 2021 with up to two (2) events being held in 2021 and with four (4) possible one (1) year renewals; and
WHEREAS, the Division of Public Works recommends that up to two (2) Household Hazardous Waste Collection events may be held for Sullivan County residents for 2022, dates to be determined upon concurrence by the Sullivan County Legislature; and
WHEREAS, the vendor asked for a 5% increase for the 2022 Hazardous Waste Collection events and with said increase Tradebe Environmental Services, LLC would still be the low bidder when compared to the results from Bid No. B-21-27.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized to execute a Modification Agreement with Tradebe Environmental Services, LLC, to increase the costs by 5%, said contract to be in such from as the County Attorney shall approve.