Narrative of Resolution:
title
Request for use of new e-recording vendor/agreement in the County Clerks land recordings.
end
body
If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: None
Are funds already budgeted? No
If ‘Yes,’ specify appropriation code(s): Click or tap here to enter text.
If ‘No,’ specify proposed source of funds: Submitter
Specify Compliance with Procurement Procedures:
WHEREAS, a new e-recording vendor Hopdox has developed software designed to be more intuitive, user-friendly, and easier to navigate for document submitters; and
WHEREAS, the recording office seeks to improve the efficiency, accuracy, and timeliness of document recording services for submitters and staff; and
WHEREAS, the vendors software utilizes character recognition technology to identify potential errors prior to or at the time of submission, thereby reducing rejected filings and minimizing delays in recordings; and
WHEREAS, the use of this technology is expected to improve document accuracy, reduce staff review time, and allow for quicker and more efficient recording of documents; and
WHEREAS, entering into an agreement with this vendor is expected to improve customer service while maintaining compliance with applicable recording standards and requirements.
WHEREAS, entering into this agreement and use of the software is at no cost to the County, as it would be the responsibility of the submitters who use this vendor.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is hereby authorized to sign the agreement with Hopdox in a form approved by the County Attorney.