Narrative of Resolution:
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FY 24 LGRMIF
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $75,000.00
Are funds already budgeted? No
Specify Compliance with Procurement Procedures:
RESOLUTION INTRODUCED BY THE GOVERNMENT SERVICES COMMITTEE TO AUTHORIZE THE SUBMISSION OF A NEW YORK STATE ARCHIVES GRANT APPLICATION FOR SULLIVAN COUNTY FOR LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUNDS.
WHEREAS, it is anticipated that the New York State Education Department / New York State Archives will soon make available 2024-2025 Local Government Records Management Improvement Funding (LGRMIF) which can be utilized to help local governments establish records management programs or develop new program components; and
WHEREAS, an object of the funding is for a document conversion and access project specific to County tax map records; and
WHEREAS, the maximum reimbursable grant award is up to $75,000.00 with no matching requirement; and
WHEREAS, tax map data is the parent source for the parcel fabric used to develop reference maps for taxation and assessment and for all the base layers utilized to map County GIS data, and the older maps are becoming increasingly brittle and yet must remain accessible; and
WHEREAS, the Sullivan County Clerk's Office, with assistance from and in collaboration with the Sullivan County Division of Information Technology Services, would like to submit a LGRMIF grant application requesting funds to conduct a back-file conversion scanning of the County's tax maps and accompanying content.
NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature hereby authorizes the County Manager, Chairman of the County Legislature, and / or their authorized representative (as required by the funding source) to execute any and all necessary documents to submit the LGRMIF application for funding; and
BE IT FURTHER RESOLVED, that the Sullivan County Legislatu...
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