Narrative of Resolution:
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To authorize a service order and enter into a service agreement with ClearGov, Inc. to expand their solution to include their "ClearPlans" module, designed to help municipalities and management streamline strategic planning.
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $52,000.00
Are funds already budgeted? Yes
Specify Compliance with Procurement Procedures: Service order quote provided by the existing vendor.
RESOLUTION INTRODUCED BY THE EXECUTIVE COMMITTEE TO AUTHORIZE A SERVICE ORDER AND ENTER INTO A SERVICE AGREEMENT WITH CLEARGOV, INC. TO EXPAND THEIR EXISTING SOLUTION TO INCLUDE THEIR "CLEARPLANS" MODULE, DESIGNED TO HELP MUNICIPALITIES AND MANAGEMENT STREAMLINE STRATEGIC PLANNING.
WHEREAS, the Budget Office has utilized ClearGov since 2022 to produce and publish a constituent-friendly overview of the County budget documents on the County's web site; and
WHEREAS, the Office of the County Manager, wishes to expand ClearGov's footprint to include their "ClearPlans" module to assist in streamlining strategic planning efforts of the County Manager's Office; and
WHEREAS, the initial engagement with ClearGov, Inc. is able to be acquired and executed via Purchase Order; and
WHEREAS, ClearGov requires acceptance of their BCM Service Agreement Terms and Conditions.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized to sign a 3-year "Service Order" agreeing to the terms and conditions of the the ClearGov BCM Service Agreement covering an Initial Service Period of April 1, 2025 thru December 31, 2028 with ClearGov, Inc. at a cost not to exceed $52,000.00 total for the entire engagement; and
BE IT FURTHER RESOLVED, after the Initial Service Period, the Service Period for any ClearGov "ClearPlans" Annual Subscription Services shall automatically renew for successive annual 1-year periods (each...
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