Narrative of Resolution:
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Resolution to authorize a month to month (not to exceed 6 months) contract extension with John W Danforth Company for HVAC preventative maintenance at Jail/Sheriff facility
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: NTE $95,000.00
Are funds already budgeted? Yes
Specify Compliance with Procurement Procedures:
Extension of R-19-39
RESOLUTION INTRODUCED BY PUBLIC WORKS COMMITTEE TO AUTHORIZE A CONTRACT EXTENSION TO JOHN W DANFORTH COMPANY
WHEREAS, John W Danforth Company was the original installation company of the Heating, Ventilation, and Air Conditioning Equipment at the new Jail and Sheriff facility; and
WHEREAS, John W Danforth Company has provided preventative maintenance for this equipment via a multiyear contract (R-19-39) since the facility opened; and
WHEREAS, this contract expired October 31, 2023 and the Sullivan County Division of Public Works is preparing a bid document for a full service agreement for this preventative maintenance and service work; and
WHEREAS, John W Danforth Company has agreed to extend their 2023 contract pricing and service on a month to month basis, not to exceed six (6) months, to allow the County time for the proper bidding process.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager be and hereby is authorized to extend the John W Danforth Company contract on a month to month basis from November 1, 2023 until May 31, 2024 under the same terms and conditions of the original contract and to be in such form as the County Attorney shall approve.
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