Narrative of Resolution:
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RESOLUTION INTRODUCED BY MANAGEMENT & BUDGET, CAPITAL PLANNING AND BUDGETING COMMITTEE TO AUTHORIZE A 1-YEAR CONTINUED MAINTENANCE AND SUPPORT AGREEMENT WITH NTS DATA SERVICES, LLC TO SUPPORT SULLIVAN COUNTY BOARD OF ELECTIONS.
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $46,895.00 plus hourly consequential problem resolution at a rate of $195.00/hour per Section 2 of their agreement.
Are funds already budgeted? Yes
Specify Compliance with Procurement Procedures:
WHEREAS, the advent of the Statewide Voter Registration database, NYS Voter II, required the creation of a Voter Registration, Signature Digitization and Interface Messaging System interface between the County licensed TEAM application and NYS Voter II; and
WHEREAS, Resolution 214-03 authorized entering into a contract agreement with NTS Data Services, LLC (NTS) working in contracted tandem with New York State Board of Elections to develop the interface, license it and support it through December 31, 2007; and
WHEREAS, Resolutions 73-08, 168-13, 20-15, and 21-19 authorized continued maintenance and support agreements with NTS through December 31, 2012, December 31, 2014, December 31, 2018, and December 31, 2023 respectively; and
WHEREAS, the Sullivan County Board of Elections requires ongoing support and maintenance for the interface to NYS Voter II; and
WHEREAS, the Sullivan County Board of Elections wishes to continue utilizing the systems and services of NTS Data Systems, LLC.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized to enter into a 1-year support agreement covering January 1, 2024 thru December 31, 2024 for Voter Registration, Signature Digitization and the Interface Message System support with NTS Data Services, LLC at a cost not to exceed $46,895.00; and
BE IT FURTHER RESOLVED, if the NTS hardware and software recommendations are deviated from and consequential problems develop, the time & expenses incurred by NTS to resolve the problems shall be billable to Board of Elections at the NTS prevailing hourly rate of $195.00/hour plus the travel and/or materials charges incurred by NTS.
BE IT FURTHER RESOLVED, that said agreement to be in such form as the County Attorney’s Office shall approve.
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