Narrative of Resolution:
title
RESOLUTION INTRODUCED BY THE MANAGEMENT AND BUDGET COMMITTEE TO AUTHORIZE SUBSCRIPTION TO, AND IMPLEMENTATION
OF, GRANTS MANAGEMENT SOFTWARE
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: See below.
Are funds already budgeted? Yes
Specify Compliance with Procurement Procedures: Solutions demo’ed with proposals received and team-reviewed from 4 solution vendors.
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• Amount to be authorized by Resolution: $120,000 total; $88,500 ($29,500/year for 3-years) for the software-as-a-service subscription (“SaaS”) AND $31,500 for hourly SaaS product implementation/customization fees.
• Are funds already budgeted: Yes
• Specify Compliance with Procurement Procedures: Solutions demo’ed with proposals received and team-reviewed from 4 solution vendors.
RESOLUTION INTRODUCED BY THE MANAGEMENT AND BUDGET COMMITTEE
TO AUTHORIZE SUBSCRIPTION TO, AND IMPLEMENTATION
OF, GRANTS MANAGEMENT SOFTWARE
WHEREAS, the County of Sullivan (“County”) wishes to continue to aggressively
pursue various discretionary, external funding sources that support the policies and priorities
of the Sullivan County Legislature; and
WHEREAS, the Sullivan County Department of Grants Administration (“SCDGA”) is
charged with facilitating access to funding for units of the Sullivan County government,
centralizing
grants management, and managing a centralized grant database to provide timely and
accurate information to various departments and officials; and
WHEREAS, SCDGA staff have worked with staff from Sullivan County’s Division of
Information Technology Services, the Budget Office, and the Division of Planning to
identify an appropriate solution to streamline and standardize the grants management
process; and
WHEREAS, County staff have identified AmpliFund hosted software-as-a-service
(SaaS) grants management solution as the most appropriate and cost-effective solution to
provide a centralized location to manage grants across all County departments, improve
intra- and inter departmental communication, maintain accountability for award
management, and streamline performance measurement of secured grant awards; and
WHEREAS, acquisition of the AmpliFund grants management software will improve
the County’s capacity to pursue and administer an increasing number of funding
opportunities in light of limited administrative resources; and
WHEREAS, funding is available within the FY2022 Operating Budget for the Division
of Planning to cover the cost of software subscription and implementation.
NOW, THEREFORE, BE IT RESOLVED that the Sullivan County Legislature hereby authorizes the County Manager to enter into a 3-year agreement with AmpliFund for annual subscription fees of $29,500 totaling $88,500 subject to annual budget appropriation and
hourly solution implementation fees in an amount not to exceed $31,500; and
BE IT FURTHER RESOLVED, that said agreement to be in such form as the County
Attorney shall approve.