Narrative of Resolution:
title
Resolution to authorize the County Manager to execute an agreement with EMCOR Services Betlem for Full Service Preventative Maintenance for HVACR at Sheriff Admin/Jail.
end
body
If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $207,600.00 for first year, cost escalations for additional years in proposal
Are funds already budgeted? Yes
Specify Compliance with Procurement Procedures:
R-24-14
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO AUTHORIZE THE COUNTY MANAGER TO EXECUTE AN AGREEMENT WITH EMCOR SERVICES BETLEM TO PROVIDE FULL SERVICE PREVENTATIVE MAINTENANCE ON HVAC-R EQUIPMENT AT THE SHERIFF ADMINISTRATION/ JAIL FACILITY
WHEREAS, the County constructed a new Sheriff Administration and Jail facility in Monticello, which was commissioned and occupied in 2020; and
WHEREAS, this facility is large and has many varying Heating, Ventilation, Air Conditioning, and Refrigeration mechanical components and controls; and
WHEREAS, these mechanical components and controls systems are technically specialized and demand preventative maintenance and servicing, which is required to be satisfactory to the product manufacturers; and
WHEREAS, the Division of Public Works with the Office of General Services prepared a Request for Proposals (R-24-14) for Full Service Preventative Maintenance of HVAC-R Equipment, to enter into a contract with a qualified vendor to provide these services; and
WHEREAS, upon review of all proposals received, EMCOR Services Betlem, 704 Clinton Ave. South, Rochester, NY 14620-1402 is the most qualified vendor to submit a proposal; and
WHEREAS, the Division of Public Works recommends award of contract with EMCOR Services Betlem for one (1) year, in the amount of $207,600.00 payable monthly, with the option to extend for three (3) additional years (cost escalation provided in proposal).
NOW, THEREFORE, BE IT RESOLVED, that the County Manager be and hereby is authorized to execute any and all agreements to retain the services of EMCOR Services Betlem per their submitted proposal, in such form as the County Attorney shall approve.