Narrative of Resolution:
title
Sullivan County Sheriff Admin & Jail facility requires fire alarm upgrade due to current system becoming obsolete, and parts being difficult or impossible to procure.
end
body
If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $150,000.00
Are funds already budgeted? No
If ‘Yes,’ specify appropriation code(s): Click or tap here to enter text.
If ‘No,’ specify proposed source of funds: A1620-213-21-2102
Specify Compliance with Procurement Procedures:
NYS OGS Contract - (Group 77201 - Intelligent Facility and Security Systems & Solutions; Award Number - 23150; FS&S OGS Contract Number - PT68795; NYS Vendor ID - 1000031076)
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO AUTHORIZE THE COUNTY MANAGER TO EXECUTE AN AGREEMENT WITH FIRE SECURITY & SOUND, INC. (“FS & S”) TO PROVIDE REPAIR/UPGRADE SERVICES TO THE SOON TO BE OBSOLETE FIRE ALARM SYSTEM AT THE SHERIFF ADMINISTRATION AND JAIL FACILITY.
WHEREAS, the Sullivan County Sheriff Administration and Jail facility has complex fire alarm, sprinkler, and fire suppression systems, all of which require NYS Building Code mandated testing, inspection, and service on prescribed intervals (Fire Alarm: annual; Sprinkler: quarterly; Fire Suppression: semi-annual); and
WHEREAS, these systems are technically specialized and demand servicing which is required to be satisfactory to the product manufacturers; and
WHEREAS, the firm of Fire Security & Sound, Inc., 4 Avis Drive, Suite 110, Latham, NY 12110 was the subcontractor on the Jail construction project which installed these various systems and has intimate knowledge of the equipment, its functions, and locations, and has been performing the Inspection, Testing, & Service, as well as required system maintenance, since the commissioning of the facility; and
WHEREAS, due to the recent need for some significant repairs it has been brought to the County’s attention that the existing fire alarm system will be obsolete at the end of 2026, and requires upgrading as service and parts will no longer be available; additionally, any necessary upcoming repair parts may prove impossible to procure prior to the end of 2026; and
WHEREAS, Fire Security & Sound, Inc. has the ability to provide the required upgrade as a vendor on New York State Contract, (Group 77201 - Intelligent Facility and Security Systems & Solutions; Award Number - 23150; FS&S OGS Contract Number - PT68795; NYS Vendor ID - 1000031076), and has provided a proposal based on this pricing for the upgrade work; and
WHEREAS, DPW Recommends a contract be executed in an amount not to exceed $150,000 with Fire Security & Sound South, Inc. for this required upgrade.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager be and hereby is authorized to execute any and all agreements to retain the services of Fire Security & Sound, Inc. for the Sheriff Administration and Jail Facility Fire Alarm Repair/Upgrade, in the amount not to exceed $150,000, in such form as the County Attorney shall approve.