Narrative of Resolution: CARES HMIS is identified by the NYS Balance of State Continuum of Care as the HMIS lead.title
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $3,000
Are funds already budgeted? No
Specify Compliance with Procurement Procedures:
RESOLUTION INTRODUCED BY EXECUTIVE COMMITTEE TO AUTHORIZE THE COUNTY MANAGER TO EXECUTE AN AGREEMENT WITH CARES OF NY, INC.
WHEREAS, the Department of Social Services is required to submit a comprehensive Homeless Service Plan and report on outcomes achieved as result of these plans; and
WHEREAS, reporting for the Homeless Service Plan requires coordination with local-HUD Continuum of Care (CoC) which incorporates federal, state and local governments as well as not-for-profits and/or faith-based organizations; and
WHEREAS, Sullivan County is a part of New York State Balance of State Continuum of Care (NYS BoS CoC) where CARES of NY, Inc. has been identified as the Homeless Management Information System (HMIS) Lead providing CARES Collaborative Homeless Management Information System (CCHMIS) to NYS BoS CoC counties; and
WHEREAS, Sullivan County and its community partners have used this service previously at no cost; and
WHEREAS, the Department of Social Services wishes to enter into contract with CARES of NY, Inc. for the use of CCHMIS with an associated fee of $3,000 to fulfil Homeless Service plan outcome reporting; and
WHEREAS, the Department has funding to cover 100% of the cost of the period and does not anticipate future costs for this service due to the development of an internal database; and
NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature does hereby authorize the County Manager to enter into agreement with CARES of NY, Inc. for the period of October 1st, 2024 through September 30th, 2025 at not to exceed amount of $3,000; and
BE IT FURTHER RESOLVED, that the form of said agreements will be approved by the Sullivan County Attorney’s Office.