Narrative of Resolution:
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Resolution to authorize the County Manager to execute a modification agreement with Sullivan County Paving & Construction, Inc., to complete construction services for the 2026 Resurfacing Portions of Various County Roads Project
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $725,000.00
Are funds already budgeted? Yes
If ‘Yes,’ specify appropriation code(s): D-5110-45-40-4037 / D-5110-47-40-4037
If ‘No,’ specify proposed source of funds: Click or tap here to enter text.
Specify Compliance with Procurement Procedures:
B-26-05
RESOLUTION TO AUTHORIZE THE COUNTY MANAGER TO EXECUTE A MODIFICATION AGREEMENT WITH SULLIVAN COUNTY PAVING AND CONSTRUCTION, INC. FOR CONSTRUCTION SERVICES ON THE 2026 RESURFACING PORTIONS OF VARIOUS COUNTY ROADS PROJECT.
WHEREAS, Resolution No. 97-26, adopted March 19th, 2026, authorized an agreement with Sullivan County Paving and Construction, Inc. (“Agreement”) to provide construction services; and
WHEREAS, the Project generally involves the following: inlay of partial depth repairs on badly deteriorated sections of the existing pavement, a two (2) course overlay of the entire road section and replacement of existing pavement markings on the new wearing course; and
WHEREAS, during the 2026 construction season, there has been significant and unforeseen volatility in the supply and demand for oil and oil-derived products, including asphalt and fuel, resulting in substantial increases in the cost of performance graded binder (PGB) and fuel since the project was bid and let in February 2026; and
WHEREAS, these increases have significantly exceeded the original estimates and contingencies for price adjustment items for PGB asphalt and fuel, and
WHEREAS, the construction services detailed in the original contract document can still be completed with previously allocated funds; and
WHEREAS, the Division of Public Works has reviewed the need to complete these construction services and recommends the approval of a Modification Agreement to cover this work.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager be and hereby is authorized to execute a Modification Agreement, to complete construction services, with Sullivan County Paving & Construction, Inc., in an amount not to exceed $ 725,000, said Modification Agreement to be in a form approved by the County Attorney.