Narrative of Resolution:
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Resolution to authorize the County Manager to execute a three-year agreement with FS&SS for Inspection, Testing & Service of Fire Alarm, Sprinkler and Fire Suppression systems at the Sheriff Administration and Jail Facility.
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $48,900
Are funds already budgeted? Yes
Specify Compliance with Procurement Procedures: State Contract Vendor
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO AUTHORIZE THE COUNTY MANAGER TO EXECUTE AN AGREEMENT WITH FIRE SECURITY & SOUND SOUTH, INC. (FS & SS) TO PROVIDE NYS BUILDING CODE MANDATED TESTING, INSPECTION, AND SERVICE FOR THE FIRE ALARM, SPRINKLER, AND FIRE SUPPRESSION SYSTEMS AT THE NEW SHERIFF ADMINISTRATION AND JAIL FACILITY.
WHEREAS, the Sullivan County Sheriff Administration and Jail facility is fully operational and has complex fire alarm, sprinkler, and fire suppression systems, all of which require NYS Building Code mandated testing, inspection, and service on prescribed intervals (Fire Alarm: annual; Sprinkler: quarterly; Fire Suppression: semi-annual); and
WHEREAS, these systems are technically specialized and demand servicing which is required to be satisfactory to the product manufacturers; and
WHEREAS, the firm of Fire Security & Sound South, Inc., 33 Airport Center Drive, Suite 106, New Windsor, NY 12553 was the subcontractor on the Jail construction project which installed these various systems and has intimate knowledge of the equipment, its functions, and locations, and has been performing the Inspection, Testing, & Service for the past three years; and
WHEREAS, Fire Security & Sound South, Inc. provides service agreements which meet the required needs identified above and have these services on New York State Contract; and
WHEREAS, DPW has worked with Fire Security & Sound South, Inc. to develop three (3) year agreements, commencing June 22, 2023, to satisfy the minimum requirements specific to this facility for each of the systems noted above, and recommends entering into said agreements; and
WHEREAS, the total cost of retainer to the County will be $48,900.00 for the first year; $49,930 for the second year; and $50,975 for the third year, payable upon receipt of invoices after completion of work.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager be and hereby is authorized to execute any and all agreements to retain the services of Fire Security & Sound South, Inc. for the Sheriff Administration and Jail Facility in the amounts noted above, in such form as the County Attorney shall approve.
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