Narrative of Resolution:
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Continuation of a prior 5-year agreement, this resolution seeks to authorize an Intermunicipal Agreement with the Town of Thompson for Information Technology Services supported Laserfiche electronic document management system hosting and support services.
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $5,000.00 annually paid TO the County of Sullivan
Are funds already budgeted? N/A
If ‘Yes,’ specify appropriation code(s): R2389-R427
If ‘No,’ specify proposed source of funds: N/A
Specify Compliance with Procurement Procedures: N/A
RESOLUTION INTRODUCED BY THE MANAGEMENT & BUDGET COMMITTEE AUTHORIZING THE COUNTY MANAGER TO EXECUTE AN INTERMUNICIPAL AGREEMENT WITH THE TOWN OF THOMPSON FOR SHARED LASERFICHE ELECTRONIC CONTENT MANAGEMENT SYSTEM HOSTING AND SUPPORT SERVICES
WHEREAS, Article 5-G of the New York State General Municipal Law authorizes municipal corporations to enter into intermunicipal agreements for the performance of municipal cooperative activities and the provision of shared municipal services; and
WHEREAS, Sullivan County, through its Division of Information Technology Services, maintains and administers a Laserfiche Enterprise Content Management System that provides secure electronic document management, records management, and information governance services; and
WHEREAS, Sullivan County has successfully provided Laserfiche hosting, administration, maintenance, licensing management, and technical support services to the Town of Thompson pursuant to a prior Intermunicipal Agreement, and the parties desire to continue this shared services arrangement through a new five (5) year agreement under which the Town shall pay the County an annual fee of Five Thousand Dollars ($5,000.00) for such services; and
WHEREAS, the proposed Intermunicipal Agreement will continue an existing shared municipal service, avoid unnecessary duplication of technology infrastructure and support resources, and provide partial cost recovery to the County for services rendered while enabling the Town to continue utilizing the County-hosted Laserfiche environment;
NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature hereby authorizes the County Manager to execute a five (5) year Intermunicipal Agreement between the County of Sullivan and the Town of Thompson for the provision of shared Laserfiche Electronic Content Management System hosting, administration, maintenance, licensing management, and technical support services, in substantially the form presented to this Legislature and subject to approval as to form by the County Attorney; and
BE IT FURTHER RESOLVED, that the County Manager is hereby authorized to execute such other documents and take such further actions as may be necessary to effectuate the intent of this Resolution.