Narrative of Resolution:
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RESOLUTION INTRODUCED BY THE GOVERNMENT SERVICES COMMITTEE TO AUTHORIZE THE SUBMISSION OF A NEW YORK STATE ARCHIVES GRANT APPLICATION FOR SULLIVAN COUNTY FOR LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUNDS.
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $75,000.00
Are funds already budgeted? No
If ‘Yes,’ specify appropriation code(s): Click or tap here to enter text.
If ‘No,’ specify proposed source of funds: up to $75,000 reimbursable grant award with no matching requirement
Specify Compliance with Procurement Procedures:
WHEREAS, the New York State Education Department / New York State Archives has made available 2026-2027 Local Government Records Management Improvement Funding (LGRMIF) which can be utilized to help local governments establish records management programs or develop new program components; and
WHEREAS, an object of the funding is for a document conversion and access project specific to maps and accompanying content; and
WHEREAS, the maximum reimbursable grant award is up to $75,000.00 with no matching requirement; and
WHEREAS, the Sullivan County Clerk’s Office, would like to submit a LGRMIF grant application requesting funds to conduct a back-file conversion scanning of various maps within the Clerk’s office; and
NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature hereby authorizes the County Manager, Chairman of the County Legislature, and / or their authorized representative (as required by the funding source) to execute any and all necessary documents to submit the LGRMIF application for funding; and
BE IT FURTHER RESOLVED, that the Sullivan County Legislature hereby authorizes the County Manager, and / or Chairman of the County Legislature (as required by the funding source) to accept the award, and enter into an award agreement or contract to administer the funding secured, in such form as the County Attorney shall approve; and
BE IT FURTHER RESOLVED, that should the funding be terminated, the County shall not be obligated to continue any action undertaken by the use of this funding.