Narrative of Resolution:
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Appropriate funds and Authorize entering into an agreement with Theramanager, LLC D/B/A ProsperityEHR for their Cloud Hosted Electronic Health Record (HER) Solution
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If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $102,000.00
Are funds already budgeted? Not completely/entirely
If ‘Yes,’ specify appropriation code(s): A-1680-43-4304 - $68,336.00
If ‘No,’ specify proposed source of funds: Unbudgeted solution replacement. The amount of $68,336.00 (above) was included in the FY 2026 ITS budget and originally allocated for renewal of the existing Quicdoc solution. The remaining balance of $33,664.00 represents the additional funding required for the replacement electronic health record solution, ProsperityEHR, subject to identification and approval.
Specify Compliance with Procurement Procedures: The parent company of both the existing and replacement electronic health record solutions submitted a quotation for the replacement of the County’s decommissioned system with its current offering.
RESOLUTION INTRODUCED BY NADIA RAJSZ, CHAIR OF THE SULLIVAN COUNTY LEGISLATURE TO APPROPRIATE FUNDS AND AUTHORIZE ENTERING INTO AN AGREEMENT WITH TheraManager, LLC d/b/a ProsperityEhr FOR THEIR CLOUD HOSTED ELECTRONIC HEALTH RECORD (EHR) SOLUTION
WHEREAS, since 2012, the Sullivan County Department of Community Services (SCDCS) has utilized TheraManager’s (Quicdoc) EHR as its electronic health record system; and
WHEREAS, Quicdoc is being decommissioned/phased out and is no longer supported, patched, upgraded, nor will adequately support current operational requirements; and
WHEREAS, SCDCS requires a secure, reliable, and compliant electronic health record system to support provided clinical services; and
WHEREAS, entering into an agreement with TheraManager, LLC d/b/a ProsperityEHR for their enhanced ProsperityEHR solution is in the best interest of the County to ensure continuity of operations and effective service delivery; and
WHEREAS, the services to be provided by ProsperityEHR to SCDCS include the following:
o Access to the Vendor System; Patient Portal - patient can view appointments, access telehealth, and complete intake/visit documentation; Practice Management - scheduling, registration, pre-authorizations, eligibility, and reporting; Electronic Health Record - clinical documentation, safety planning, and treatment planning tools; e-prescribing; release of information module; telehealth; and data exchange capabilities; Billing System - insurance and patient pay options for billing, statements, work lists and automations for billing to payers, and reporting.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is hereby authorized by the Sullivan County Legislature to enter into a Master Software, Hosting, and Services Agreement with TheraManager, LLC d/b/a ProsperityEHR in an amount not to exceed $102,000; and
BE IT FURTHER RESOLVED, that said agreement to be in such form as the County Attorney shall approve; and
BE IT FURTHER RESOLVED, that the Sullivan County Legislature hereby authorizes the Commissioner of Management & Budget to appropriate $33,664.00 to cover the remaining unbudgeted balance associated with this agreement, to be transferred from Contingent (A1989-99-47-4736) to ITS Computer Maintenance/Service Fees (A-1680-43-4304) in order to fully fund this project and acquisition.