Narrative of Resolution:
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Authorize agreement documents with Toshiba America Business Solutions, Inc.
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RESOLUTION INTRODUCED BY BRIAN MCPHILLIPS, CHAIR OF THE MANAGEMENT AND BUDGET COMMITTEE TO AUTHORIZE AGREEMENT DOCUMENTS WITH TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.
WHEREAS, with cyber-security and data protection of paramount importance, the Division of Information Technology Services (ITS) has long sought a County controlled secure and encrypted solution for large (size) file sharing between County staff and approved third party entities such as vendors, contactors, and affiliated agencies, etc.; and
WHEREAS, this need arises due to email attachment size limitations of not only the County’s, but other end-user email services and solutions; and
WHEREAS, further, by utilizing well-known commercial online file sharing solutions, uploaded files can be exposed through access by, and sharing with, undisclosed and unnamed 3rd parties or they can be accessed by the solution provider itself for undisclosed purposes; and
WHEREAS, there is a need for County controlled efficiency, consistency, and effectiveness, to consolidate these disparities under one unified encrypted, secure file sharing platform; and
WHEREAS, Toshiba America Business Solutions, Inc. has such a solution that ITS has vetted and deems appropriate to satisfy the aforementioned solution requirements; and
WHEREAS, although a Purchase Order (PO) has already been issued by Purchasing per a quote in accordance with Omnia #R191103, Member #5078432 Confirmation, Toshiba requires a signature on their “Statement of Services” (SOS) and their ‘Master Software and Services Agreement’ (MSA) documents.
NOW THEREFORE IT BE RESOLVED, that the County Manager is authorized to enter into and sign the Toshiba SOS and MSA documents; and
BE IT FURTHER RESOLVED, that said documents to be in such form as the County Attorney shall approve.
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