Narrative of Resolution:
title
Authorize execution of an Implementation Statement of Work with Homecare Homebase, LLC for EMRs
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Specify Compliance with Procurement Procedures: Request for Proposals (RFP) #R-25-38
RESOLUTION INTRODUCED BY THE EXECUTIVE COMMITTEE TO AUTHORIZE THE EXECUTION OF AN IMPLEMENTATION STATEMENT OF WORK WITH HOMECARE HOMEBASE, LLC FOR PUBLIC HEALTH’S HOME HEALTH ELECTRONIC MEDICAL RECORD SYSTEM
WHEREAS, Sullivan County issued Request for Proposals #R-25-38 for an Electronic Medical Record (EMR) solution for the County's Public Health Services Home Health program, which contemplated clinical, operational, and financial management functionality, including the availability of Revenue Cycle Management (RCM) services; and
WHEREAS, by Resolution No. 81-26, adopted February 19, 2026, the Sullivan County Legislature authorized an agreement with Homecare Homebase, LLC (HCHB) for the provision of the EMR system pursuant to said RFP; and
WHEREAS, a separate Statement of Work with HCHB for Revenue Cycle Management (RCM) services associated with the EMR system was approved by the Management & Budget Committee on October 8, 2026, and is pending consideration and authorization by the Sullivan County Legislature; and
WHEREAS, implementation of the EMR system requires the execution of a separate Implementation Statement of Work establishing the scope of implementation services, project responsibilities, resource requirements, deliverables, timelines, and associated contractual terms and conditions; and
WHEREAS, HCHB has provided an Implementation Statement of Work under Contract ID C0596, encompassing system configuration, testing, training, deployment, and post-implementation adoption support; and
WHEREAS, the Implementation Statement of Work identifies 210 hours of implementation services at a stated implementation cost of $0, but includes additional contractual obligations and provisions governing potential charges for changes in scope, scheduling, and other services; and
WHEREAS, execution of the Implementation Statement of Work is necessary to establish the contractual framework and respective responsibilities of the parties for implementation of the previously authorized EMR system;
NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature hereby authorizes the County Manager to execute the Implementation Statement of Work with Homecare Homebase, LLC, under Contract ID C0596; and
BE IT FURTHER RESOLVED, that this authorization shall not constitute approval of additional expenditures beyond those previously authorized by the Sullivan County Legislature, and any additional services, charges, or contractual modifications requiring additional financial commitments shall be subject to applicable County procurement requirements and further Legislative authorization, as necessary; and
BE IT FURTHER RESOLVED, that said agreement to be in such form as the County Attorney shall approve.