Narrative of Resolution:
title
TO AUTHORIZE AN ADDITIONAL SERVICES AGREEMENT WITH JAMES McGUINNESS & ASSOCIATES, INC. FOR eSTACs IMPLEMENTATION AND SUPPORT SERVICES FOR PUBLIC HEALTH SERVICES
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body
If Resolution requires expenditure of County Funds, provide the following information:
Amount to be authorized by Resolution: $56,000.00
Are funds already budgeted? Yes
If ‘Yes,’ specify appropriation code(s): A-1680-43-4304
If ‘No,’ specify proposed source of funds: N/A
Specify Compliance with Procurement Procedures: Quote received from long-standing solution provider to PHS for the additional eSTAC (electronic System to Track and Account for Children) module.
RESOLUTION INTRODUCED BY THE EXECUTIVE COMMITTEE TO AUTHORIZE AN ADDITIONAL SERVICES AGREEMENT WITH JAMES McGUINNESS & ASSOCIATES, INC. FOR eSTACs IMPLEMENTATION AND SUPPORT SERVICES FOR PUBLIC HEALTH SERVICES
WHEREAS, by Resolution No. 107-26, the Sullivan County Legislature authorized a one (1) year agreement with James McGuinness & Associates, Inc. for software and related services utilized by Sullivan County Public Health Services’ Early Intervention Preschool Handicapped Program; and
WHEREAS, Sullivan County Public Health Services has identified a need for additional electronic System to Track and Account for Children (“eSTAC”) functionality and integration services to improve the management, exchange, and processing of preschool-related student, evaluation, and service data between school districts and the County’s preschool software system; and
WHEREAS, James McGuinness & Associates, Inc. has submitted a proposal to provide eSTACs implementation services, including system configuration, integration, setup, support, and maintenance services for Sullivan County Public Health Services; and
WHEREAS, the proposed additional services include a one-time implementation/setup fee in the amount of $50,000.00 and ongoing support and maintenance services in the amount of $1,000.00 per month; and
WHEREAS, Sullivan County Public Health Services wishes to proceed with implementation of the eSTACs platform beginning July 1, 2026, with said additional services to co-term with the existing annual agreement on December 31, 2026;
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is hereby authorized to enter into an additional services agreement and/or amendment to the existing agreement with James McGuinness & Associates, Inc. for eSTACs implementation, support, and maintenance services for Sullivan County Public Health Services for the period July 1, 2026 through December 31, 2026; and
BE IT FURTHER RESOLVED, that said agreement and/or amendment shall authorize:
• a one-time implementation and setup fee in an amount not to exceed $50,000.00; and
• support and maintenance fees in an amount not to exceed $1,000.00 per month for the remainder of calendar year 2026; and
BE IT FURTHER RESOLVED, that the total amount authorized pursuant to this resolution shall not exceed $56,000.00; and
BE IT FURTHER RESOLVED, that the form of said agreement and/or amendment shall be approved by the County Attorney.